Virtual Trainings

Live, Web-based, Webinars and Video Conferences

NEW EDGAR Virtual Trainings

Whether you are new to grants or an experienced administrator we have the right training for you!

February 18, 2021 at 1:00 pm – 4:00 pm EST

This virtual training will review the major sections of 2 CFR Part 200 – Uniform Administrative Cost Requirements, Cost Principles, and Audit Requirements for Federal Awards (the Uniform Guidance, or UGG). The sections discussed in the training include the allowable cost principles, financial management, procurement, inventory management, time and effort, documentation and internal controls, and subrecipient monitoring. On August 13, 2020, the Office of Management and Budget (OMB) published revisions to the UGG that amended existing sections and added sections. The revisions became effective on November 12, 2020. This training will discuss the UGG as amended by these revisions.

February 25, 2021 at 1:00 pm – 4:00 pm EST

This is an advanced level review of the grants administrative requirements under the Education Department General Administrative Regulations (EDGAR) using The Administrator’s Handbook on EDGAR, 5th Edition as a guide. This virtual training will provide a discussion of recent changes to the Uniform Grants Guidance (UGG) as well as advanced fiscal issues related to EDGAR compliance. This session is recommended for those already well acquainted with EDGAR.

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Prior Webinars For Purchase

Are You Up to Data?: Changes and New Challenges in Population and Poverty Counts (February 4, 2021)

This virtual training will discuss the many ways student population data comes into play in federal education policy, including in funding allocations. We will discuss the various sources of data including the decennial Census, American Community Survey, SAIPE, FRL counts, and student attendance, how they factor into decision-making on the federal level, and why. The webinar will also discuss recent issues and controversies with these data sources, including disputes about the Census, the Public Charge Rule, and SNAP work requirements. Finally, the discussion will turn to how these issues have been shaped by the COVID-19 pandemic and the new questions that administrators at every level will face, including resources on how to account for missing free and reduced-price lunch data when schools are operating under waivers.

What to Expect in the First 100 Days of the Biden Administration (January 21, 2021)

This session will cover the upcoming transition to the Biden Administration and expected shifts in education policy. In addition, we will cover Congressional updates relevant to education stakeholders, including fiscal year 2021 funding, a potential stimulus bill, and the impact of the Georgia special election on the makeup of the 117th Congress.

All Aboard the Coronabus – What the Second Coronavirus Stimulus Means for States, Districts and Colleges (January 14, 2021)

In this virtual training, we’ll cover the new provisions in the late-December “Coronabus” legislation which funds the government for the remainder of the fiscal year and provides additional stimulus money to education. Attendees will learn what’s new in this bill in higher education and K-12 funding, key differences in use of funds from the Coronavirus Aid, Relief, and Economic Security (CARES) Act, and how private schools are treated for purposes of equitable services. We’ll also discuss the impact of additional provisions including FAFSA changes, expansion of Pell eligibility, and more. Finally, attendees will learn best estimates for how soon this funding might get out – and what answers we are waiting on from the U.S. Department of Education (ED).

UGG Final Updates – FAQs and Next Steps (October 21, 2020)

On August 13, 2020, the Office of Management and Budget published the final updates to the Uniform Grants Guidance (2 CFR Part 200). Only two rules went into effect immediately, while most of the updates will not apply until grant awards after November 12, 2020.  Accordingly, every State and local government agency, school district, college, university and nonprofit must be in compliance with these new rules for all grant awards received after November. Since the release of the final updates, we have received many questions about the implementation of these new rules. Join us where we discuss frequently answered questions and make recommendations on how best to prepare your entity for these new changes!

Coronavirus Relief (or Headache?): Recent Guidance and Updates on CARES Act Funding (October 8, 2020)

Through the Coronavirus Relief Fund, the Coronavirus Aid, Relief, and Economic Security (CARES) Act provides for payments to State, Local, and Tribal governments navigating the impact of the COVID-19 outbreak. But are these funds federal grants? (No!) Does the Uniform Grant Guidance apply to them? (Only certain sections!) What are the allowable uses? Period of availability? This webinar will focus on federal funding through the CARES Act available to States and local school districts, the allowable uses of those funds, the differing periods of availability, and the ever-changing guidance and requirements that attach to those funds!

CARES Act Equitable Services Interim Final Rule Vacated – Now What? (September 23, 2020)

On Friday, September 4th, a D.C. District Court judge vacated the Interim Final Rule from the U.S. Department of Education on providing equitable services under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. This means that ED’s interim final rule is not enforceable. However, this brings about more questions than answers. Can SEAs and LEAs continue to use the various methodology options under the IFR? Must LEAs recalculate their proportionate share? What about expenditures already made? May all teachers and students continue to be served? This virtual training will review the applicable court cases, discuss the consequences of the decisions, and provide recommendations and best practices in light of the legal standards and defenses for moving forward.

2020 OMB Compliance Supplement: Understanding the Single Audit Playbook (September 15, 2020)

Each year, the Office of Management and Budget (OMB) releases the OMB Compliance Supplement. This document provides auditors with the necessary guidance for conducting Single Audits of federal programs for all non-federal entities that expend $750,000 or more in federal funds in a year. Among other things, the Compliance Supplement includes definitions and descriptions of all compliance requirements, ways to test internal controls, and specific areas of focus for various federal programs.

This virtual training will discuss relevant changes to the 2020 Supplement, released on August 14, including relevant language regarding time & effort reporting, applicability of compliance requirements to major federal education programs, and the impact of COVID-19 and related grants. As this Compliance Supplement is the guide book auditors will use for the coming year, it is important for all federal program administrators at non-federal entities to be familiar with the changes and relevant language included in this year’s edition.

UGG It’s Here! The Final OMB Updates (September 1, 2020)

On August 13, 2020, the Office of Management and Budget published the final updates to the Uniform Grants Guidance (2 CFR Part 200). Only two rules go into immediate effect, while most of the revisions will not apply until grant awards after November 12, 2020. No matter what, every State education agency, school district, college, university and nonprofit must be in compliance with these new rules by the time they receive their July 1, 2020 grants awards. The UGG update affects procurement, pre-award costs, the liquidation period, period of availability, budget period, and more.  Don’t miss what will be an exciting summarization of the new changes and how it will affect your administration of federal grants!

Indirect Cost FAQs (August 6, 2020)

Can SEAs and districts charge indirect costs to CARES Act funding? If so, what rate should be used? How do funding shortfalls, stimulus money and school closures impact indirect cost recovery? How do agencies charge terminal leave, mass severance and other benefits to grants? In this session, we will provide straight-forward answers to your questions on cost allocation, indirect cost rates, and more.

Grants Test Time – Test Your Knowledge (August 5, 2020)

You made it through the introductory sessions now test your knowledge. In this interactive session, you’ll have the chance to test your knowledge of the federal grants management rules. We’ll cover a wide range of topics, from allowability to procurement to time and effort and more! Join us to show off what you have learned and maybe even learn some more new things!

Virtual Subrecipient Monitoring and Enforcement (July 30, 2020)

The Uniform Grant Guidance (UGG) has now been in effect for five years. One of the major reforms instituted by these federal regulations is in the arena of subrecipient monitoring. Prior to the issuance of the UGG, most pass-throughs satisfied the statutory requirement for monitoring by random or geographic selection criteria, and conducted invasive and exhausting on-site reviews. The UGG changed that with the requirement to base monitoring on risk factors. In addition, the UGG permits technical assistance and training to satisfy the monitoring requirement. Pass-through agency staff have been gravitating towards desk-level and virtual monitoring, and even more so now in light of COVID-19. This training will discuss in detail the legal parameters of the UGG monitoring and enforcement requirements. We will profile the recent guidance from ED’s OCFO on the pass-through review of single audits, and the requirements for management decisions. We will share best practices from states. Whether you work for the pass-through or the subrecipient, you need to understand these expanding requirements.

Ensuring Compliant Time and Effort Procedures (July 29, 2020)

This virtual training will review the time and effort rules under EDGAR as well as ED’s new cost allocation guide, provide examples of time and effort forms, review flexibilities to address teleworking and discuss audit findings while providing best practices on how to avoid them.

Protecting Personally Identifiable Information at Home and at the Office (July 23, 2020)

The COVID-19 pandemic has emphasized the importance of maintaining student privacy policies and procedures that address the requirements and best practices for protecting student privacy while working from home, in a typical office setting, or while offering online educational services.

This virtual training will discuss how to maintain student privacy when staff are working from home and when staff participate in a “bring your own device” program. Additionally, this training will cover parents’ right to access records and complying with those requests when schools are closed, and the use of electronic consent.

This virtual training will also cover issues in offering online education, including the definition of personally identifiable information, the definition and disclosure of directory information, the use of the FERPA school official exception in providing online educational services, the use of video or other forms of online instruction, and the application of the Protection of Pupil Rights Amendment, and terms of service for online services.

Grants Management System Pitfalls (July 22, 2020)

This virtual training will focus on the federal requirements from the Uniform Grant Guidance dealing with financial management systems, procurement, and inventory management. Looking at prior audit and monitoring findings, we will discuss common mistakes and compliance issues grantees and subrecipients often run into in managing their federal grants. This session will also cover some best practices to help strengthen internal controls and void these common pitfalls in the world of grants management.

COVID Flexibilities and How to Avoid Audit Findings (July 16, 2020)

This virtual training will review audit findings from prior disaster relief audits and discuss applicability to current COVID-19 allowability issues and concerns. The session will discuss how best to document and address OMB’s COVID flexibilities approved by ED to avoid audit findings and provide best practices as to how States, districts and IHEs can implement internal controls to assure allowability while reducing the risk of fraud, waste, and abuse of current federal funds.

Allowability and Internal Controls (July 15, 2020)

“Is this allowable?” is one of the most common, but sometimes difficult, questions that grants personnel face. This presentation will provide participants with an overview of the cost principles and selected items of cost found in Part 200 of the Uniform Grants Guidance. This presentation will also include an overview of best practices for compliant allowability procedures and internal controls, and review all relevant factors that non-federal entities must consider when determining allowability of costs.

CARES Act Equitable Services: What the New Rule Means for States and Districts (July 9, 2020)

This virtual training will review in detail the Interim Final Rule from the U.S. Department of Education on providing equitable services under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Attendees will review the statutory language in the CARES Act and precedent in the Elementary and Secondary Education Act, as well as the April 2020 non-binding guidance on equitable services. The presentation will compare and contrast those documents with the Interim Final Rule issued in June of 2020, and cover the details of that rule as well as implications for States and districts. Finally, the webinar will discuss the potential for further change to that rule, and when the issue might be resolved.

Final Title IX Rule – Implications for Institutions and School Districts (June 5, 2020)

This virtual training will outline the requirements of the new final rule on sexual harassment and assault under Title IX of the Education Amendments of 1972. This new rule will require, at institutions of higher education, courtroom-like adjudicatory hearings where designated representatives for both parties would be able to call and cross-examine witnesses. These hearings would be optional for K-12 schools. Additionally, the new rule changes the standard of what constitutes sexual harassment and requires recipients of federal funds to train personnel to evaluate evidence, implement the “rape shield” law, and make decisions on one of two standards of evidence. Implications for educational entities, pushback, and major requirements to be implemented before the coming school year will all be covered.